Improved financials management with Breek.gr 2.4 - The Transactions Update

Following the recent upgrade of Breek.gr to version 2.3 and as another improvement of the web application based on discussions with members of our platform, another upgrade of Breek.gr is now live and available for everyone. Version 2.4 (“The Transactions Update”) offers an improvement management of financial transactions and is our team’s first step in the continuous improvement of the relevant subsystem with the aim of offering you by October the possibility of fully managing transactions not only with the single-entry book-keeping method, but also with the double-entry book-keeping method, depending on the needs and parameters of each transaction.

“The Transactions Update” (our newest upgrade of the transactions subsystem)

Until version 2.3 you were able to record financial transactions, associate them with a Property, a Lease or Task, and confirm them, i.e. mark them as paid. Based on our initial market research from 2021 to 2023, Breek.gr up to version 2.3 did not support modifications to financial transaction records, thus mirroring the operation of any e-banking system, i.e. a system with immutable transaction records. The only change that was allowed was changing the status of a transaction from “unconfirmed” (i.e., unpaid/pending) to “confirmed” (paid/settled). In other words, the page of each transaction on Breek.gr was locked for changes, with the exception of changing the confirmation (paid) status.

As the number of Breek.gr members continues to grow, in the last 4 months (and especially after our participation in the Premium Real Estate Expo 2025 ) more and more of our members and interested customers have mentioned that in this way they would no longer be able to correct typographical errors in the transaction amount, title or reference code (RF code or other identifier), or e.g. having selected the wrong payment method selection when creating the transaction record.

In version v2.4 of Breek.gr this limitation has now been completely removed. We responded to the new needs of our members by redesigning from scratch and reorganizing the information of a transaction record, so that it is now possible to completely modify all its details. The right to make changes is granted exclusively to the member of Breek.gr who has been designated as the manager of the property to which the transaction is directly or indirectly linked (through a tenancy or task related to the property, or a task related a tenancy of the property).

Quicker creation of transaction records

You can now create a new transaction record more easily and from everywhere: using a new window that is accessible from everywhere via the Quick Add button (the “plus” symbol in the top bar of the application), through the Finances section of a Property, a Job or Lease, and from the Finances listing page.

Payment details

In the “Payment details” section of the transaction’s page, you can edit the title of the transaction, change the booking date, define one of the previous 6 transaction types or the 2 new ones (“Debit” and “Credit”, more below), define the amount due or paid, choose a payment method and enter a reference/identification code, as well as select one or more documents that you have uploaded, as payment orders.

Settlement status

In the “Settlement status” section, you can edit the possible settlement deadline, and change the status of the transaction between pending or settled, as well as record (if you want) the date on which it was settled (i.e. the “value date”, the equivalent of the “valeur” / “value date” on e-banking systems). You can also select one or more documents from those you have uploaded as proof of deposit and supporting documents (invoices, receipts).

Based on the available payment information and the repayment status, Breek.gr automatically presents you with an icon indicating whether the transaction is pending, has been paid, is overdue, or if information that determines its status is missing.

Upgraded list of transactions

The icon also appears in the improved list of the main Finances section. Also, the income/expense totals and their result are now separated from the corresponding guarantee/refund totals and their balance:

Improved document management of the transaction

The recent improvements of the Breek.gr upgrade to version 2.3 for document management are now extended to transactions. You can upload various documents that will be associated with the transaction. Like every document now on Breek.gr, here too you can set (if you want) validity and/or expiration dates, and categorize the document based on the categories and subcategories allowed for documents of a transaction. For example, utility bills (electricity, water, telephone, etc.), invoices and service bills, receipts and deposit slips, taxes, etc.

Of these documents, you can in the two sections (“Payment details” and “Payment status”) “promote” some for faster access to the most crucial documents of the transaction (documents, deposit slips, and payment orders).

Ability to delete a transaction and quickly mark it as paid

Simple, but important: you may have entered a transaction a second time by mistake. Now you can delete it. From the same menu on each line of the transaction list in the Finances section, you can also mark it as paid off quickly without having to opening its record page:

Besides these new features, the most important improvement is the expansion of the transaction type list with two new options, which pave the way for the upcoming upgrade of Breek.gr’s transaction management system to the double-entry book-keeping method (optionally).

New transaction types, in preparation for the double entry method

Until Breek.gr v2.3, the 6 different transaction types were:

• Revenue: typically, income from tenancies.
• Expenses: various expenses, either due to obligations related to the property (e.g. legal, tax, etc.), a tenancy of the property, as a result of work related to the property (such as maintenance or repair), or due to a task related to a tenancy.
• Miscellaneous income: for income that you want to group in a different way than regular income.
• Miscellaneous expenses: for expenses that you want to file in a different way than regular expenses.
• Deposit: for guarantees, typically related to a tenancy.
• Return: for returns of guarantees.

Single-entry method

These options remain as they were, and indicate the use of the single-entry method for recording a transaction. For example: you have just purchased new LED light bulbs to replace the existing fluorescent ones, in order to reduce the energy consumption of the property. You made the purchase using a debit card and paid the amount of 60 € of the invoice on-site in the store. You want to display this purchase as an expense associated with the property, and mark it as paid, so that Breek.gr will take it into account in the calculations of the aggregated expenses on the “Financial Analysis” page (the “ledger”) of the relevant property.

Since the store from which you bought the lamps is not a member of Breek.gr and your contact, it does not make sense to follow the double-entry book-keeping method and thus have to create a transaction with the type “Credit” (with automatic creation of a corresponding transaction with the type “Debit” to the inexistent contact), so that you can later create another transaction to balance the accounting balance. This would be unnecessarily complicated and bureaucratic, as the obligation has already been settled. Very simply, you want to:

1. Record in Breek.gr that the property had an expense of 60 € and that you paid the invoice with an invoice UID (“ΜΑΡΚ”) 40000…etc. by card.
2. Mark the transaction as paid.

In this case, you select “Expense” as the Transaction type, which implies the single-entry method. The balance thus does not result from the entry of another transaction, but from the change in the payment status from “pending” to “paid”. In fact, based on discussions of our team with members, the status of a transaction with the type “Income”, “Expenses”, “Miscellaneous income” or “Miscellaneous expenses” is by default “paid” when the new transaction is created, as this is the most likely case for such transactions. You can obviously change the status either when creating the transaction or later, by changing its tab. All of the transaction type options offered so far until version 2.3 imply the use of the single-entry method.

Coming soon: double-entry method as an option

We have therefore added two more options to the list: “Debit” and “Credit”. These two options indicate the use of double-entry book-keeping method. In version v2.4 this does not yet imply any different handling by either you or the system. “Debit” means “expense of the relevant record” and “Credit” means “income of the relevant record”, and you can still mark a transaction of such types manually as paid.

However, we recommend that you start from now on to select “Debit” for transactions of future (total or partial) collection of rents and “Credit” for transactions for which the supplier of work or equipment has offered you credit, i.e. the possibility of payment later than the date when the service was rendered. The reason is that in an upcoming upgrade of Breek.gr you will be able to choose the “account” that will be automatically credited or debited by Breek.gr when creating a transaction with the type “Debit” or “Credit”, respectively.

Very simply, the double-entry method will clearly show you what you owe or what you are owed, with automatic entries for tenants and owners. Accounting balances will be accumulated automatically, which facilitates communication with your accountant, the owners, and the tenants, as well as the analysis of balances in the financial analysis of the property and the tenancy. Moreover, since the “The Ledger Update” (version 2.2) you can export the transaction list of the ledger as a CSV and XLSX file for use e.g. with Excel and a better collaboration with your accountant.

Certainly, the double-entry method is more complicated. That is why we decided to make it optional. You can continue to follow the single-entry method, as long as the rent has been paid in full and not in part. However, since reality is often far from theory and in large portfolios of properties under management it is unlikely that a) all rents will be paid in full and on time and b) you as a property manager serve only a single property owner, the upcoming expansion of the transaction system to fully support the double-entry method will be an important improvement.

That is why we recommend that you start now:

1. Create contacts for the owners of each property and match them with the property in the “Owners” section of the property.
2. Create contacts for the tenants of each property and match them with the tenancy when creating it.
3. Record rental payments as a Debit to the lease.
4. Record management fee payments as a Credit to the property.

With this information, the upcoming upgrade of Breek.gr with full support for the double entry method will be able to automatically create debits/credits to the corresponding records and contacts (owners and tenants) without you having to do anything.

Upcoming upgrades

The main elements of the upgrade plan for the next three months are as follows:

• August – The Tenancies Update: improved tenancy management with the ability to make modifications to a) rent adjustments, b) tenants, c) selecting a specific day of the month as the rent payment deadline (i.e. day 1 to 28, and not just 1st/15th/28th of the month). Also, the ability to a priori create a time series of future transactions “in bulk”, for example for upcoming rents, bills, etc., so that you can also see an expense/income budget.
• September – The Double-Entry Update: completion of the implementation of the double-entry method with automatic debit/credit of the “accounts” of the relevant contacts (owners and tenants). Also, new options have been added to “Settings” for notifications, and new storage management that will aggregate the available storage space of all active subscriptions of your account.
• October – The Tasks Update: improvements to the task-management subsystem and the ability to register to Breek.gr with the main role of a Supplier, so you can more easily collaborate with engineers, accountants, notaries, lawyers and technicians. Also, improvements to the notification subsystem, and activation of Artificial Intelligence functions for automatic categorization and summary of uploaded documents.

The full plan beyond the next three months has already been shared with Breek.gr members with a subscription beyond the Free 4/1 trial membership, to which you have access for one year from your registration. We remind you that our members with active Monitor subscriptions beyond the Free 4/1 tier have the ability to influence our feature roadmap.

What hasn’t changed, and what won’t change

With these current and upcoming improvements/upgrades, and many more that we are implementing in the spirit of continuous improvement, the cornerstones of Breek.gr remain stable:

1. Rich functionality for property management in Greece.
2. A clean and friendly work environment, usable even from the smallest smartphone on the market (try it!)
3. An affordable and flexible subscription model.
4. The continuous improvement of the software based on the needs of our members.

Thus, we are always open to ideas and suggestions for the implementation of improvements and new functions, so that together with our members we can define the importance of professional property management in Greece and how this professional activity can become a substantial profit center.

Next steps

If you are already a member of Breek.gr with an active Monitor subscription (even if still on the Free 4/1 trial), we thank you for your trust in our team and we will gladly accept your comments and suggestions for improvement. You can contact our team at hello@breek.gr , or by phone call or SMS, Viber or Whatsapp message to the numbers you can find below .

If you are not already registered with Breek.gr, don’t wait any longer. Register for free , automatically benefit from the Free 4/1 trial subscription (without any obligation to pay or continue it when it lapses) and list up to 5 properties with ease, knowing that Breek.gr is your reliable partner for simplifying property management throughout Greece.

More news from our team, coming soon. Until then, we wish you great professional outcomes as a property manager or owner member of Breek.gr!